Shippers “new” to Airfrigo
All shippers are required to have their “known shipper” documents on file 7 days prior to shipping.
Please complete these documents BEFORE sending your samples.
For more information, please visit this page.
Please ask if you are unsure if your product contains an ingredient that is banned in the country of destination.
Typically, shipments require a Certificate of Origin as well as a Certificate of Health and Human Consumption in addition to the commercial invoice and packing list for trade show clearance.
Any food products with animal byproducts are subject to additional documentation requirements. Please see this page for further detail.
Products for a food show are exempt from dual language labeling requirements but should have an expiration date.
Any exhibitor sending displays or equipment destined for return to the United States after the exhibition is requested to inform Airfrigo USA, Inc. to register to facilitate clearance upon return.
There is a fee to register return freight. Customs requires returning freight to be on a separate invoice with descriptions and identifying marks or serial numbers on both the invoice and display units/equipment destined for return. These items should be marked “B” for Temporary Import on the Combined Commercial Invoice and Packing List.
AIRFRIGO USA, INC
735 DOWD AVE.
ELIZABETH, NJ 07201
Please mark all cartons as “SAMPLES FOR _____”
Costs and Payment Information
The costs for trade show logistics vary depending on the show location.
Please keep in mind that all shipments are charged based on actual packed weight OR dimensional weight, whichever is greater.
DIMENSIONAL WEIGHT = LENGTH x WIDTH x HEIGHT = CU INCHES /166 (TO THE NEAREST POUND)
We include the following for all tradeshow shipments;
- Receiving & Storage prior to shipping [cold storage at no additional cost]
- Repacking & Recooling [& ReInsulating] [if needed] for shipping
- TSA Screening
- Airport transfer from Airfrigo Facility
- Aircarriage to Tradeshow destination (CFR to Airport)
- Fuel and Security charges for airfreight
**Please note, all charges at destination including clearance and delivery charges are assessed separately**
INSURANCE: All show samples and booth materials are shipped at the owners risk, however insurance coverage is available upon request prior to shipping.
PAYMENT REQUIREMENTS: Payment is accepted via check, ACH, or wire transfer. You are requested to estimate your costs based on the cost estimation worksheet for the particular show, and to submit payment for that amount.
If you choose to pay via credit card, please note that a credit card authorization form must be completed and submitted via email or fax. Only American Express, MasterCard or Visa is accepted, and a 3% processing fee will be applied for all credit card submissions.
You can download the form here.
Checks made payable to:
735 DOWD AVENUE
ELIZABETH, N.J. 07201